Publication Workflow

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What an author can expect w.r.t. the workflow of a regular article submission

  • approximately 1 week after submission the EiC will determine whether the paper is in scope with respect to content, and approach. The EiC may ask other editors to aid in reviewing a paper's technical contribution, before assignment to an Associate Editor for handling.
  • On receipt of a manuscript an Associate Editor will choose 4-5 reviewers. IEEE guidelines recommend that at least three reviews be obtained.
  • Based on the reviews the Associate Editor makes one of four recommendations to the EiC: accept, minor changes required, major changes required, reject.
  • Based on the Associate Editor's recommendation the EiC will make a decision, with the following actions
  1. accept. Email sent to the authors gives instructions on uploading the final version, after which
    • IEEE production does copy-editing and returns marked up pdf with comments and questions for review and approval by the author
    • After iterating and receiving author approval, the document content is frozen and IEEE publication creates a nearly final version (missing only callouts and page numbers) and posts on the IEEE Explorer for IEEE S&P under "Early Access".
    • IEEE rules governing the posting by authors of pre-prints are here
  2. minor changes required. The authors are provided with the review comments and Associate Editors comments, and given a target deadline for submitting the changes.
    • On receipt of the modification, the Associate Editor is notified and reviews the submission, and optionally asks reviewers to re-review. Following this process the AE makes a recommendation to the EiC.
  3. major changes required. The authors are provided with the review comments and Associate Editors comments, and given a target deadline for submitting the changes.
    • On receipt of the modification, the Associate Editor is notified and reviews the submission, and asks reviewers to re-review. Following this process the AE makes a recommendation to the EiC.
  • In case an author is asked for an update and one is not returned in a timely fashion, the paper becomes withdrawn.
  • For a paper that is accepted on the first round, we aim to go from submission to appearance in IEEE Explore of 12 weeks.

What an author can expect w.r.t. the workflow of a submission to a special issue

  • The submission deadline for a paper is always given in the CFP.
  • The length of time between the submission deadline and final selection of papers is approximately 2 months. In that time
    • The guest editors invite reviews
    • The guest editors use all of their social skills to get 3 quality reviews
    • Based on the reviews the guest editors make a recommendation to the EiC. Because of the tight timeline, one cannot usually return revisions to reviewers for re-review, so effectively the only options are accept, minor revisions, and reject.
    • The target publication date of the issue is advertised, and to the un-initiated seems a far away target from the original submission.
  • Once a paper is accepted email is sent to the authors gives instructions on uploading the final version, after which
    • IEEE production does copy-editing and returns marked up pdf with comments and questions for review and approval by the author
    • After iterating and receiving author approval, the document content is frozen and IEEE publication creates a nearly final version (missing only callouts and page numbers) and posts on the IEEE Explorer for IEEE S&P under "Early Access".
    • IEEE rules governing the posting by authors of pre-prints are here