Guidelines for Editors of a Selected Special Issue
Guest Editor Guidelines (Draft)
- IEEE guidelines for guest editors are found here
- General guidelines for IEEE S&P editors are found here, in particular, general help for using Scholar One in a Editor's role is here.
Special Issue Timeline
IEEE S&P pushes special issues through an accelerated time-line, aiming for a particular publication date. It is important to understand ahead of time what the time-line is, and take preparations to meet the deadline.
- Week 0. Announce Special Issue call for Papers
- Week 6. Allowing 6 weeks for response. Special Issue articles are due and distributed for review
- Week 13. Allowing 7 weeks for reviewers to be contacted and reviews obtained. Reviews are due
- Week 14. Allowing 1 week for Special Issue editor to assess reviews and and make recommendation to EIC for papers to continue for a revision stage
- Week 15. Allowing 1 week for EIC to review editor's recommendation, makes preliminary decision, revision requests are made (by EIC through Scholar One)
- Week 19. Allowing 4 weeks for authors to respond to revision requests, revisions due by authors through Scholar One
- Week 23. Allowing 4 weeks for special issue editor to review revisions, possibly ask for second review from selected reviewers. Final reviews due
- Week 27. Allowing 4 weeks for special issue editor to assess final reviews, make recommendation to EIC, and EIC to make final decision through Scholar One (with notifications to authors)
- Week 30. Allowing 3 weeks for authors to prepare final versions, copy is available for editing by the publications staff
- Week 43. Anticipate 13 weeks needed between IEEE publication edits and shipping to the printer
Special Issue Reviewer Guidelines
- Authors of manuscripts for special issues submit through the Scholar One system. During the submission-process they'll have to choose between regular submission and special issue submission, indicating the special issue of their choice
- Reviewers should read Reviewer to understand expectations, and what to expect from Scholar One.
- Please see a copy of the review form Scholar One will provide you.
- Only manuscripts get submitted though the Scholar One system, abstracts (if required) are send directly to guest editors via email
- Guest editors will get access to the ScholarOne system through a shared account to assign and review submitted manuscripts
- Only the submitted manuscripts for the special issue will appear in the account
- Attention: Scholar One automatically assigns timelines to the individual steps of the review-process, based on the process of regular submissions. As special issues usually follow a tighter schedule from submission to publication, these timelines do not always match the actual agenda of the SI.
Guest Editor Best Practices
Each submission needs 3 reviewers to agree, plus 3 submitted reviews in a short time period. To speed up this process, it helps A LOT to line up reviewers before hand.
- Guest editors could contact the pool of reviewers in the field to let them know they will be asked to review articles in the particular date range.
- This can be done at any point between the initial call for papers and article submission deadline.
If an article is past due at any step, all subsequent automated email deadlines will be incorrect.
To keep deadlines on track, you will need to manually change due dates on your emails. There are two steps:
- In your reviewer list, use the Grant an Extension link to change the due date. This DOES NOT have to be an extension—you can use it to make the due date earlier.
- To the right of that, use the Edit Reminders tab to change the dates that the reminders should be sent.